You don’t want a “Virtual Assistant”. You need a HIGHLY SKILLED VIRTUAL ASSISTANT. You need the right hire for a well designed role, and effective onboarding and management. At HelpFlow, we’ve done this 1000+ times over 20 years- and can do it for you.
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HelpFlow’s Virtual Assistants help you execute across core business functions — from day-to-day executive support and marketing execution to AI, automation, and technical systems. We provide skilled Virtual Assistants who can handle execution across operations, marketing, and technology, allowing your business to move faster without adding management overhead.
Our Virtual Assistant Services are designed to give you dependable, execution-ready support without becoming the bottleneck. With the right people, processes, and tools in place, you can delegate confidently, reduce friction, and scale your business with clarity and control.
Our process is designed to ensure success, based on proven business frameworks you know and trust.
We're super happy with HelpFlow. I could see us having a half a dozen of these EAs.
I can give our HelpFlow VA a lot more than what I thought a VA could typically handle. Our VA has been amazing — I can bring her in for tasks, and she takes the burden off our team’s plates.
From a seamless start to exceeding expectations, Talya’s VA became a trusted leader in operations, relieving the founder and setting new performance benchmarks—all with the backing of AI and a client-VA support system.
We’ve turned Business Operations Support into a proven system that ensures success.
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We shepherd eCommerce brands through AI Transformation by automating & streamlining customer service in a way that "wows!" customers, frees up teams & unlocks revenue & profit.
W help you develop and implement AI-powered customer service strategies across your organization, leveraging our experience with hundreds of brands and a wide range of AI technologies.
We'll work with you to assess your current Customer Service Strategy–this includes your staffing, metrics, infrastructure & workflow to create a personalized CX Strategy for your brand.
Our skilled Customer Service Teams integrate seamlessly with your existing operations, ensuring alignment with your brand values and standards. We'll also help implement AI into your CS infrastructure.
We can help you decide which service is best for you based on your current strategy, team, goals, and budget. Below is a comparison, but reach out to discuss any questions you have.
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Book a Strategy Call so we can review your current CS strategy and infrastructure and provide recommendations on how to level up. Even if we don't work together, you'll get a ton of valuable takeaways you can apply based on our experience working with so many brands.
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Before pitching anything, we'll work with you to assess your current Customer Support Strategy. This includes your staffing, CS metrics, infrastructure & workflow. We have a ton of context from working with hundreds of e-commerce brands for more than 10 years.
From there, we'll create a Strategy that will drive revenue and LTV, while having strong infrastructure, solid management, and clear and stable implementation of Technology and Automation.
Based on the Strategy we develop together, we'll implement the technical infrastructure, analytics, and management framework needed to start driving results.
This also includes the hiring and training of Agents as well as integration of recommended tools and technology.
Setup and Implementation will be completed within 10 to 14 business days.
Once your HelpFlow CS Team is launched, we will be accountable for managing the team and operation. We'll also collaborate with your marketing and operations team to drive more revenue, increase LTV, and leverage automation and technology to stay lean.
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We embrace AI while others see fear. We cut through the noise of a crowded marketplace, providing clear and actionable AI solutions that are easy to understand and implement. We achieve this by following these three core principles:
We are builders with a deep understanding of AI. This enables us to drive results with a new technology.
We choose the best AI platform per Client, use case, and tech stack - not per partnership or referral fee.
AI can replace human processes when you architect and manage it similarly to how humans work.
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We wanted to make our customer service world class and hired HelpFlow to handle live chat better than we were doing. HelpFlow stepped right in and quickly become a core part of our team.
I highly recommend them!
We have used HelpFlow for several years. Prior to using them, we were unable to consistently provide quick responses to customers. With HelpFlow, our customers now get fast responses 7 days per week. The complicated questions are referred over to our inside sales team and HelpFlow handles the rest. Our web site conversions have gone up consistently, which clearly justifies the cost of this service. I would highly recommend this to anyone selling products online.
I was very skeptical at first. I didn’t think HelpFlow could pull off customer service for us — lighting products are very technical.
But HelpFlow has done great! Customer satisfaction over 90% for chats, they get responses any time of day within seconds, and everything is very very professional.
We’ve been working with HelpFlow for years it has been the best single investment I’ve made on the internet.
They keep refining their responses so our customers get helpful information and are teed up perfectly if my team needs to help.
I love how fast you guys react to the feedback we provide. It’s been great to see you implement things so quickly and constantly improve.
What I appreciate most is having our business operate with 24/7 customer service. Beyond all the metrics, it just really enhances the experience for our customers.
Your team is amazing, they’re dynamite. They’re always there. I just felt that communication with them has been great. Our experience with HelpFlow has been top shelf, I would highly recommend working with HelpFlow.
You guys did a good job adapting and learning what our brand sounds like and how we talk, how we respond and our core values.
At first, I wasn’t too sure you could do this. I had some concerns, your team did a really good job. They learn as they go and we’re always adapting - I'm happy with the results!
WE LOVE HELPFLOW! We couldn’t keep up with chats in-house and their team have been phenomenal!
Our conversions and revenues have increased substantially. The cost is a no brainer as their direct efforts have netted us well over 4x to 5x the cost of the monthly service.
Great service that has most definitely increased our sales. HelpFlow handles a lot of sales directly on live chat which leaves my sales team free to generate bigger sales.
“All issues resolved!”
To my delight Lois went beyond my question(s). All issues resolved!
Dog Harness Customer
“The agent was helpful!”
The agent was helpful and when she didn’t know the answer to the question, they took the time to go look it up and I appreciated that!
Leather Accessories Customer
“Very easy to shop!”
I wasn’t gonna ask but once I saw the chat box pop up I considered asking my question rather than searching on the website. Very easy to shop!
Handmade Grooming Products Customer
“She was very helpful...”
She was very helpful explaining how to measure my puppy dog for the harness, thank you & god bless!
Dog Harness Customer
“Quick, attentive & professional!”
Lyn did a wonderful job sorting out our issue. Quick, attentive and professional!
Handcrafted Leather Goods Customer
“Agent was top notch!”
The agent was top notch and deserves a pay raise for his excellent customer service skills.
Excellent service!
E-cigarette Customer
“Exactly what I needed!”
Great help! was able to provide exactly what I needed for comparison of tables!
Ping-pong Equipment Customer
“She was very patient with me and understanding and reassuring.”
She was very patient with me and understanding and reassuring. I got the last item I needed for my kitchen. Thank you so much for your support. It makes it so I don't spend tons of my time wondering if there will be any problems.
Ceramic Cookware Customer
“Very Impressed”
I am very impressed that someone was on hand to deal with this for me.
Premium CBD Customer
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