$500M+ in Direct CX Revenue, since 2015

Managed CS Operations With Powerful AI Tools And Great Agents

We shepherd eCommerce brands through AI Transformation by automating & streamlining customer service in a way that "wows!" customers, frees up teams, and unlocks revenue & profit.

AI Customer Service Team
As featured on:
The outsourcing agency model is broken

Why Avoid Other Agencies and Choose HelpFlow?

They hire junior agents with a huge markup
They lack management focus and accountability
They want large teams, they won't automate with AI
Their agents just do tickets, not drive sales
AI Customer Service Team MemberCustomer Service Team Member
our PROCESS

How We'll Work With You

Customer Service Strategy Planning
01
Strategy Planning

Before pitching anything, we'll work with you to assess your current Customer Service Strategy–this includes your staffing,  metrics, infrastructure & workflow.

From there, we'll create a Strategy that will drive revenue and LTV, while having strong infrastructure, solid management, and clear and stable implementation of AI and Automation.

02
Setup and Implementation

Based on the Strategy we develop together, we'll implement the technical infrastructure, analytics, and management framework needed to start driving results.

This also includes the hiring and training of Agents as well as integration and management of AI.

Customer Service Strategy and Implementation
Customer Service Operation Management and Improvement
03
Management and Improvement

Once your CS Operation is launched, we can be accountable for managing the team and operation.  We'll also drive improvement with your marketing and operations team to drive more revenue, increase LTV, and leverage automation and AI to stay lean.

We Cover All CX Channels




AI Features

We work within your tech stack
results

Our Metrics of Client Success

Conversion Rate

5x+ conversion rate for website visitors that our CX team engages with.

Lifetime Value

25%+ increase in customer LTV once the full cycle of CX strategy is in place.

Customer Satisfaction

90%+ CSAT score across all customer service channels and scenarios.

Response Time

Under 10 second live chat response. Under 1 hour response across other tickets.

CX Driven Revenue ROI

300% ROI on CX team investment vs revenue directly attributed to CX team.

Nearly 100% Retention

We maintain a near perfect retention rate on newly onboarded and existing clients.
Testimonials

Nearly A Decade
Of Happy Clients!

Mark B
CEO, Medical Equipment Company

“HelpFlow is a Core Part of Our Team”

We wanted to make our customer service world class and hired HelpFlow to handle live chat better than we were doing. HelpFlow stepped right in and quickly become a core part of our team.

I highly recommend them!

Edward G.
OWNER, Wheels and Tires Company

"Our Conversion Rate Has Gone Up Consistently"

We have used HelpFlow for several years. Prior to using them, we were unable to consistently provide quick responses to customers. With HelpFlow, our customers now get fast responses 7 days per week. The complicated questions are referred over to our inside sales team and HelpFlow handles the rest. Our web site conversions have gone up consistently, which clearly justifies the cost of this service. I would highly recommend this to anyone selling products online.

Mitchell E.
CEO, Company Selling Lighting Supplies

“I Was Skeptical At First - But Customers Are Very Happy!”

I was very skeptical at first. I didn’t think HelpFlow could pull off customer service for us — lighting products are very technical.

But HelpFlow has done great! Customer satisfaction over 90% for chats, they get responses any time of day within seconds, and everything is very very professional.

Larry G.
Owner, ATM Distributor and Processor

“This Is The Best Marketing Investment Ever”

We’ve been working with HelpFlow for years it has been the best single investment I’ve made on the internet.

They keep refining their responses so our customers get helpful information and are teed up perfectly if my team needs to help.

David B.
Wooden Structures and Furniture Manufacturer

“HelpFlow Executes So Quickly!”

I love how fast you guys react to the feedback we provide. It’s been great to see you implement things so quickly and constantly improve.

Meet The Team At Rocket - Rocket X Webflow Template
AJ
CMO, Company Selling Online Courses

“Offering 24/7 Customer Service is a Huge Win for Our Customers”

What I appreciate most is having our business operate with 24/7 customer service. Beyond all the metrics, it just really enhances the experience for our customers.

Your team is amazing, they’re dynamite. They’re always there. I just felt that communication with them has been great. Our experience with HelpFlow has been top shelf, I would highly recommend working with HelpFlow.

Rocket Agency Helped Us To Reach Our Ambitious Marketing Goals - Rocket X Webflow Template
JP
Co-Founder, Company Selling Jewelry

“HelpFlow Did a Good Job Learning My Business”

You guys did a good job adapting and learning what our brand sounds like and how we talk, how we respond and our core values.

At first, I wasn’t too sure you could do this. I had some concerns, your team did a really good job. They learn as they go and we’re always adapting - I'm happy with the results!

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Rob S
CEO

“HelpFlow Has Netted Us Well Over 4-5X Their Cost”

WE LOVE HELPFLOW! We couldn’t keep up with chats in-house and their team have been phenomenal!

Our conversions and revenues have increased substantially. The cost is a no brainer as their direct efforts have netted us well over 4x to 5x the cost of the monthly service.

John Paul M.
Owner, Company Selling Insulation Products

“HelpFlow Has Most Definitely Increased Our Sales”

Great service that has most definitely increased our sales. HelpFlow handles a lot of sales directly on live chat which leaves my sales team free to generate bigger sales.

FEEDBACK FROM VISITORS

Actual Feedback From Visitors We Helped

“All issues resolved!”

To my delight Lois went beyond my question(s). All issues resolved!

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Visitor We Chatted With

Dog Harness Customer

“The agent was helpful!”

The agent was helpful and when she didn’t know the answer to the question, they took the time to go look it up and I appreciated that!

Meet The Team At Rocket - Rocket X Webflow Template

Visitor We Chatted With

Leather Accessories Customer

“Very easy to shop!”

I wasn’t gonna ask but once I saw the chat box pop up I considered asking my question rather than searching on the website. Very easy to shop!

Rocket Helped Us To Increase Our Retention By 300% In One Month - Rocket X Webflow Template

Visitor We Chatted With

Handmade Grooming Products Customer

“She was very helpful...”

She was very helpful explaining how to measure my puppy dog for the harness, thank you & god bless!

Meet The Team At Rocket - Rocket X Webflow Template

Visitor We Chatted With

Dog Harness Customer

“Quick, attentive & professional!”

Lyn did a wonderful job sorting out our issue. Quick, attentive and professional!

Meet The Team At Rocket - Rocket X Webflow Template

Visitor We Chatted With

Handcrafted Leather Goods Customer

“Agent was top notch!”

The agent was top notch and deserves a pay raise for his excellent customer service skills.

Excellent service!

Rocket Agency Helped Us To Have Simply Impressive Results - Rocket X Webflow Template

Visitor We Chatted With

E-cigarette Customer

“Exactly what I needed!”

Great help! was able to provide exactly what I needed for comparison of tables!

Meet The Team At Rocket - Rocket X Webflow Template

Visitor We Chatted With

Ping-pong Equipment Customer

“She was very patient with me and understanding and reassuring.”

She was very patient with me and understanding and reassuring. I got the last item I needed for my kitchen. Thank you so much for your support. It makes it so I don't spend tons of my time wondering if there will be any problems.

Rocket Agency Helped Us To Reach Our Ambitious Marketing Goals - Rocket X Webflow Template

Visitor We Chatted With

Ceramic Cookware Customer

“Very Impressed”

I am very impressed that someone was on hand to deal with this for me.

Meet The Team At Rocket - Rocket X Webflow Template

Visitor We Chatted With

Premium CBD Customer

PRICING

Superior Service,
Competitive Pricing

Our competitors hire junior overseas agent teams run by expensive US managers. We hire senior overseas agents run by local managers with years of corporate experience. This allows us to provide a far superior experience for you as a client, at comparable (or better) pricing.

CX Professional Services

Project-Based Pricing

Our implementation experts will help you develop and implement AI-powered customer service strategies across your organization, leveraging our experience with hundreds of brands and a wide range of AI technologies.

Example Projects:
  • AI Strategy Development - Assessing your infrastructure and business processes, and crafting an AI implementation strategy tailored to your business.
  • AI Integration and Implementation - Seamlessly integrating AI tools into your existing customer service platforms whether native to the platform or by using 3rd Party AI Technology.
  • Automated Ticketing System - Setting up AI-driven ticketing systems to streamline customer inquiries and support.
  • Chatbot Development and Deployment - Designing, developing, and deploying intelligent chatbots for 24/7 customer support.
  • Agent Assist Tools - Implementing AI tools that provide real-time suggestions and resources to customer service agents.
Get started
FAQ

Frequently Asked Questions

How long does it take to onboard a CS Team?
Is there a long term contract or minimum term?
Are agents dedicated to my business?
What sort of training do these agents have?
What tech stack and tools do the agents work with?
How do you help with CX strategy related projects?
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Contact us

Do You Want To Level Up Your CS Operation With a Great Partner?

Transform Your CS Team Contact Us Today!




How We Delivered Effortless Onboarding and High-Value Impact to Overmind
with a Top-Tier VA

From a seamless start to exceeding expectations, Overmind’s VA became a trusted leader in operations, relieving the founder and setting new performance benchmarks—all with the backing of AI and a client-VA support system.

DELEGATION SEAMLESS, EXECUTION EASY

Meet GuideLayer AI: The Secret Weapon of HelpFlow Smart Staff

GuideLayer is HelpFlow’s proprietary AI platform that makes delegation seamless. In just a 5-minute conversation, the AI "Interviewer" gathers your requirements and prepares a detailed Task Brief. Your Smart Staff then uses the Task Brief and AI "Copilot" to guide them through each step of the task.

HelpFlow Smart Staff Seamless Delegation Easy Execution

Delegate Any Task in 5 Minutes
AI Guides The Smart Staff's Work
No Need for Micromanagement

The Challenge

Before working with HelpFlow, Overmind was exploring the idea of bringing on virtual support. The concept made sense—extra help without the commitment of a full-time hire. But the reality was more complicated. While some colleagues raved about how affordable VAs could be, others warned about unreliable performance and inconsistent quality. The common refrain was that VAs were cheap for a reason—fine for basic admin tasks, but not for handling complex, industry-specific work.

At the same time, Overmind’s workload was piling up. Managing merchandise for multiple artists was demanding, and the team was already stretched thin. Client interactions, project coordination, and production oversight all required attention, but there wasn’t enough time to properly train someone new. The idea of hiring a VA who needed constant guidance felt more like adding to the workload than easing it. What Overmind really needed wasn’t just another set of hands—it was someone reliable, quick to learn, and capable of jumping in without a lot of handholding.

The Solution

HelpFlow introduced Overmind to a more hands-on, AI-supported onboarding process for bringing on their (human) virtual assistant. Instead of spending hours creating formal training documents for their VA, Talya and her GM talked through Overmind’s operations directly with HelpFlow’s AI co-pilot. This interactive approach allowed them to convey key processes and expectations without the burden of extensive documentation. The AI co-pilot created all the documentation needed for their human VA.

The AI co-pilot acted as a bridge, capturing essential details and structuring them into actionable guidance for the VA. This reduced the need for repetitive instructions and ensured that the VA was aligned with Overmind’s workflows from day one.

As the onboarding progressed, the VA began handling tasks effectively, using the AI’s contextual insights to navigate Overmind’s processes with minimal oversight. This allowed Talya and her team to focus on higher-level priorities while the VA managed daily tasks seamlessly.
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"Onboarding was very easy to just talk through what we do rather than writing a formal document."

HelpFlow's Approach

HelpFlow’s hybrid model combines human virtual assistants with AI-driven support, giving Overmind the initiative and adaptability they needed. Instead of simply providing a VA to manage, HelpFlow delivered a capable team member backed by AI—a system trained on Overmind’s actual processes to accelerate learning and execution.

The AI acts as a co-pilot, guiding the VA through tasks, providing quick answers, and enabling them to self-educate on assignments—even those they hadn’t encountered before. This reduced the need for constant check-ins and allowed the VA to operate more independently, easing the workload on Talya and her team.

HelpFlow’s model also proved invaluable during transitions. When Overmind needed to replace their original VA, the AI-enabled re-onboarding was so seamless that Talya barely noticed the switch. Instead of weeks of training, the new VA was added on a Monday and was up to speed by Tuesday morning, maintaining continuity and minimizing disruptions.
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"Our VA was able to jump in and to provide value right away instead of me having to explain everything that we do."

The Result

HelpFlow’s impact on Overmind became evident early on. Initially, the plan was to have the VA handle basic coordination tasks, but her performance quickly exceeded expectations. Talya realized she could delegate more complex responsibilities, including setting up automations and managing production workflows.

The VA's ability to step in and figure things out independently alleviated pressure on the team. Tasks that would have required Talya’s direct oversight were now handled smoothly, freeing her up to focus on higher-level priorities. When the initial VA needed to be replaced, the transition to Tammy (their new VA) was seamless. Talya noted that the process was so smooth, she barely remembered it happening. HelpFlow’s AI-supported model ensured that Tammy was up to speed quickly, maintaining continuity without missing a beat.

For Overmind, what started as a cautious experiment in virtual staffing evolved into a reliable and effective solution—one that not only kept operations running smoothly but also opened the door to expanding the scope of what a VA could handle.
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“I can give our HelpFlow VA a lot more than what I thought a VA could typically handle.”

Final Takeaways

HelpFlow delivered more than just a virtual assistant for Overmind—it provided a capable, AI-supported team member who could take on key responsibilities without extensive training. For Talya, the experience was a game changer. “Our virtual assistant is able to handle high-level tasks I never thought a VA could do,” she said. The combination of human talent and AI support allowed the VA to step in, handle complex tasks, and alleviate the operational burden on Talya’s team.

“Our VA is one of the best employees I’ve ever had,” Talya said. And that speaks volumes about what’s possible when you blend top-tier talent with AI-powered support.
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"Our VA has been amazing — I can bring her in for tasks, and she takes the burden off our team’s plates."

Testimonials

Nearly A Decade
Of Happy Clients!

Neil Dutta
CEO, ARV Finance

“We've never had a VA like this. He's as effective and competent as a domestic employee... but like a Swiss Army knife with your AI approach.”

We're super happy with HelpFlow. I could see us having a half a dozen of these VAs.

WANT TO GET MORE DONE

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