NOT A typical "virtual assistant" COMPANY
Become a Smart Staff Supercharged with AI
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We make Client collaboration EASY - no over explaining or micromanagement! They just brain dump what they want done in a 3 to 5 minute AI phone call, and AI will guide you through every step of the project.
We help our clients with Sales, Marketing, Custom Service, Project Management, Executive Assistance, and more. It's all possible with you as a HelpFlow Smart Staff.
GET THE FULL SERVICE SUPPORT YOU NEED...
Proven Playbook for Success With an EA
Design The Role and Hire For Fit
Effective Onboarding and Collaboration Cadence
Use AI to Make Delegation and Execution Easy
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Power Your Business, Simplify Life
Each business is unique, and different leaders have different styles. But the impact a great Executive Assistant can make is universal. From critical projects to the little things in your personal life, we’ve got you covered.
GROWTH AND EXECUTION
• Support Sales Outreach & Lead Follow-Up
• Support Your New Ideas
& Initiatives
•Research, Report, & Setup Dashboards
•Manage Email, Scheduling,
& Travel
• Support Your New Ideas
& Initiatives
•Research, Report, & Setup Dashboards
•Manage Email, Scheduling,
& Travel
MARKETING AND CUSTOMER SUCCESS
• Coordinate Marketing & Social Media Campaigns
• Research & Plan New Growth Initiatives
• Support Your Client Management Work
•Analyze Competitor & Market Trends
• Research & Plan New Growth Initiatives
• Support Your Client Management Work
•Analyze Competitor & Market Trends
EXECUTIVE LEVERAGE
• Coordinate Projects Across
Your Team
• Handle External Vendor Collaboration
•Create Processes
& Documentation
•Attend Meetings & Handle
Next Actions
Your Team
• Handle External Vendor Collaboration
•Create Processes
& Documentation
•Attend Meetings & Handle
Next Actions
PERSONAL PRODUCTIVITY
• Coordinate Household
Projects & Services
• Support with Spousal &
Childcare Coordination
• Plan Family Travel
& Date Nights
•Manage Personal Calendar
& Coordination
Projects & Services
• Support with Spousal &
Childcare Coordination
• Plan Family Travel
& Date Nights
•Manage Personal Calendar
& Coordination
GROWTH AND
EXECUTION
• Support Sales Outreach & Lead Follow-Up
• Support Your New Ideas
& Initiatives
•Research, Report, & Setup Dashboards
•Manage Email, Scheduling,
& Travel
• Support Your New Ideas
& Initiatives
•Research, Report, & Setup Dashboards
•Manage Email, Scheduling,
& Travel
MARKETING AND CUSTOMER SUCCESS
• Coordinate Marketing & Social Media Campaigns
• Research & Plan New Growth Initiatives
• Support Your Client Management Work
•Analyze Competitor & Market Trends
• Research & Plan New Growth Initiatives
• Support Your Client Management Work
•Analyze Competitor & Market Trends
EXECUTIVE
LEVERAGE
• Coordinate Projects Across
Your Team
• Handle External Vendor Collaboration
•Create Processes
& Documentation
•Attend Meetings & Handle
Next Actions
Your Team
• Handle External Vendor Collaboration
•Create Processes
& Documentation
•Attend Meetings & Handle
Next Actions
PERSONAL
PRODUCTIVITY
• Coordinate Household
Projects & Services
• Support with Spousal &
Childcare Coordination
• Plan Family Travel
& Date Nights
•Manage Personal Calendar
& Coordination
Projects & Services
• Support with Spousal &
Childcare Coordination
• Plan Family Travel
& Date Nights
•Manage Personal Calendar
& Coordination
GROWTH AND
EXECUTION
• Support Sales Outreach & Lead Follow-Up
• Support Your New Ideas
& Initiatives
•Research, Report, & Setup Dashboards
•Manage Email, Scheduling,
& Travel
• Support Your New Ideas
& Initiatives
•Research, Report, & Setup Dashboards
•Manage Email, Scheduling,
& Travel
MARKETING AND CUSTOMER SUCCESS
• Coordinate Marketing & Social Media Campaigns
• Research & Plan New Growth Initiatives
• Support Your Client Management Work
•Analyze Competitor & Market Trends
• Research & Plan New Growth Initiatives
• Support Your Client Management Work
•Analyze Competitor & Market Trends
EXECUTIVE
LEVERAGE
• Coordinate Projects Across
Your Team
• Handle External Vendor Collaboration
•Create Processes
& Documentation
•Attend Meetings & Handle
Next Actions
Your Team
• Handle External Vendor Collaboration
•Create Processes
& Documentation
•Attend Meetings & Handle
Next Actions
PERSONAL
PRODUCTIVITY
• Coordinate Household
Projects & Services
• Support with Spousal &
Childcare Coordination
• Plan Family Travel
& Date Nights
•Manage Personal Calendar
& Coordination
Projects & Services
• Support with Spousal &
Childcare Coordination
• Plan Family Travel
& Date Nights
•Manage Personal Calendar
& Coordination
Why Choose a HelpFlow Executive Assistant?
Don’t settle for a typical virtual assistant agency that won’t ensure your success. Design the right role and perfect hire, and get onboarding and management support that will make it a home run.
HelpFlow Executive Assistant
Dedicated, Full-Time Support – 40+ hours per week, in your time zone, focused on freeing 20+ hours of your workload.- Rigorous Recruiting – Roles designed precisely for success, filled through recruiter-led and AI-assisted vetting.
- Structured 4-Week Onboarding – Proven roadmap ensures fast integration, quick wins, and lasting success.
- Collaboration Cadence – A defined execution rhythm that keeps delegation smooth, consistent, and effective.
- AI-Powered Delegation – Brain dumps become structured project plans. EA’s are guided by AI, not micromanagement.
- Continuous Training – Ongoing upskilling on the latest tools, workflows, and executive productivity best practices.
- Peace of Mind – Backed by 20 years, 1,000+ hires, and proven systems that ensure work is executed at a high level.
Typical Virtual Assistant Agencies
- Time-consuming and hit-or-miss hiring
- Minimal onboarding and training you have to do yourself
- Requires over explaining tasks and micromanagement
- Can’t handle higher-level work
- Limited exposure to AI tools and best practices
- Shorter tenures, higher turnover risk
- Little structure or support beyond task completion
Testimonials
Nearly A Decade
Of Happy Clients!
Neil Dutta
CEO, ARV Finance
“We've never had an EA like this. He's as effective and competent as a domestic employee... but like a Swiss Army knife with your AI approach.”
We're super happy with HelpFlow. I could see us having a half a dozen of these EAs.
Talya E.
Owner, MODERN MERCHANDISE COMPANY
“I’ve been through hell hiring people over the last 10 years. Our HelpFlow EA is one of the best employees I’ve ever had.”
I can give our HelpFlow EA a lot more than what I thought a EA could typically handle. Our EA has been amazing — I can bring her in for tasks, and she takes the burden off our team’s plates.
FAQ
Frequently Asked Questions
How long does it take to onboard HelpFlow Smart Staff Assistants?
What are the requirements to be an agent?
What is the recruitment process like?
How long does the onboarding process take?
What support is available after onboarding?
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FINALLY, EXECUTIVE ASSISTANTS THAT (ACTUALLY) WORK…
