NOT A typical "virtual assistant" COMPANY

Become a Smart Staff Supercharged with AI

We make Client collaboration EASY - no over explaining or micromanagement! They just brain dump what they want done in a 3 to 5 minute AI phone call, and AI will guide you through every step of the project.

We help our clients with Sales, Marketing, Custom Service, Project Management, Executive Assistance, and more. It's all possible with you as a HelpFlow Smart Staff.

GET THE FULL SERVICE SUPPORT YOU NEED...

Proven Playbook for Success With an EA

Design The Role and Hire For Fit
Effective Onboarding and Collaboration Cadence
Use AI to Make Delegation and Execution Easy
See How It Works

Power Your Business, Simplify Life

Each business is unique, and different leaders have different styles. But the impact a great Executive Assistant can make is universal. From critical projects to the little things in your personal life, we’ve got you covered.

Why Choose a HelpFlow Executive Assistant?

Don’t settle for a typical virtual assistant agency that won’t ensure your success. Design the right role and perfect hire, and get onboarding and management support that will make it a home run.

HelpFlow Executive Assistant

  • Dedicated, Full-Time Support – 40+ hours per week, in your time zone, focused on freeing 20+ hours of your workload.
  • Rigorous Recruiting – Roles designed precisely for success, filled through recruiter-led and AI-assisted vetting.
  • Structured 4-Week Onboarding – Proven roadmap ensures fast integration, quick wins, and lasting success.
  • Collaboration Cadence – A defined execution rhythm that keeps delegation smooth, consistent, and effective.
  • AI-Powered Delegation – Brain dumps become structured project plans. EA’s are guided by AI, not micromanagement.
  • Continuous Training – Ongoing upskilling on the latest tools, workflows, and executive productivity best practices.
  • Peace of Mind – Backed by 20 years, 1,000+ hires, and proven systems that ensure work is executed at a high level.

Typical Virtual Assistant Agencies

  • Time-consuming and hit-or-miss hiring
  • Minimal onboarding and training you have to do yourself
  • Requires over explaining tasks and micromanagement
  • Can’t handle higher-level work
  • Limited exposure to AI tools and best practices
  • Shorter tenures, higher turnover risk
  • Little structure or support beyond task completion
Testimonials

Nearly A Decade
Of Happy Clients!

Neil Dutta
CEO, ARV Finance

“We've never had an EA like this. He's as effective and competent as a domestic employee... but like a Swiss Army knife with your AI approach.”

We're super happy with HelpFlow. I could see us having a half a dozen of these EAs.

Talya E.
Owner, MODERN MERCHANDISE COMPANY

“I’ve been through hell hiring people over the last 10 years.  Our HelpFlow EA is one of the best employees I’ve ever had.”

I can give our HelpFlow EA a lot more than what I thought a EA could typically handle.  Our EA has been amazing — I can bring her in for tasks, and she takes the burden off our team’s plates.

FAQ

Frequently Asked Questions

How long does it take to onboard HelpFlow Smart Staff Assistants?
What are the requirements to be an agent?
What is the recruitment process like?
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FINALLY, EXECUTIVE ASSISTANTS THAT (ACTUALLY) WORK…

Hire a Rock Star Executive Assistant with HelpFlow