Speaker 1 0:00

Music. Welcome to the aim podcast, where we bring you actionable insights on AI and how to best apply it in your business, across marketing, sales, customer service and more, hosted by helpflow.com this is your guide to staying ahead in the world of AI for business. And just to blow your mind a little bit, our hosts are literally AIS talking to each other. Enjoy the show.

Speaker 2 0:30

Okay, so you brought us some really interesting stuff to dig into today. Yeah, definitely excerpts from real estate pipelines with virtual assistants and AI. And I think we're all pretty excited to kind of deep dive into how all this new tech is really changing how real estate works.

Speaker 3 0:50

For sure. It's a big one. I think we're looking at a fundamental shift in how real estate professionals can operate. Yeah, you know, moving towards more efficiency and a way better client experience for

Speaker 2 1:01

sure, for sure. And so our mission today really is to pull out the insights that are most impactful for for you, the real estate professional out there, absolutely, and how to leverage AI and virtual assistants to just speed up your deals and elevate your client interactions. Yeah,

Speaker 3 1:18

and you know what the practical stuff exactly we want the takeaways you can actually put to use, yeah, without getting, you know, lost in the weeds of all the technical stuff, right?

Speaker 2 1:26

Exactly? We're not going to bore you with all the details. I don't know. So, so these sources really highlight a huge pain point for a lot of people in the industry, for sure, and that's the feeling of being bogged down by admin tasks all the time, all the time. It never ends, never ending, and it really takes away from your ability to focus on the things that actually matter, absolutely, like building those relationships with clients, it's huge and ultimately closing deals. So yeah, let's unpack this. Let's break it down. And I think a good place to start would be the forefront of your pipeline, okay? Property Listings, yes. And the material really emphasizes how virtual assistants can be transformative in this area, huge. So what are some concrete ways that they can contribute here?

Speaker 3 2:13

Well, I think what's really interesting to think about is just the sheer amount of detail that a VA can manage right from the start. Okay, think about it. You know, the initial info gathering, like property, dimensions, the features, yeah, all the highlights of the neighborhood of VA, can take charge of all that, right? And then coordinating with photographers and even drafting up those initial descriptions that capture the essence of the listing, right? And, and, you know, what's really important? What's that they can make sure that those descriptions are consistent with your brand voice that's huge across all of your properties. So important,

Speaker 2 2:48

yeah, and it's not just about writing the perfect description. No, it's about getting it out there, getting

Speaker 3 2:54

it seen by everybody, to as many people as possible, exactly, maximizing that reach, right? That's where VAs are really, really valuable, because they can take that polished listing that they've helped you create and then distribute it across, you know, all the different platforms, Zillow, realtor.com, all the social media channels, yeah. And streamline what can be a really time consuming and frankly annoying process, Oh, for sure, of doing it all manually. Yeah. So this just broadens your property's visibility so much, making sure it gets seen by the largest pool of potential buyers possible. Absolutely.

Speaker 2 3:30

So while those listings are out there working their magic, what about those initial inquiries that potential buyers are making? Right? Because, you know, as we see in the material, the vast majority of home buyers are starting their search online.

Speaker 3 3:44

Online. Yeah, the internet is everything, and that's where the need for quick responses is just so, so crucial, yeah, and that's where the AI powered chat bots come in. Okay, you know that statistic that 72% of home buyers start online, huge. That really emphasizes how important it is to have those instant answers, right? These chat bots can handle those, you know, preliminary questions about the property, 24/7, right? So no matter what time of day it is, you're not gonna miss out on a potential lead. So

Speaker 2 4:13

even if someone's, you know, browsing listings late at night Exactly, they can still get their questions answered. They can get an instant response, and that will keep them engaged, keep them hooked, exactly, instead of them just, you know, clicking away to the next thing. Yeah, exactly. That's so smart. Yeah, so and these sources even give specific examples of tasks that VAs can handle in listing maintenance. Oh, yeah, for sure. I mean, we're talking about organizing descriptions and images, keeping all the details up to date on every platform across the board, even tracking the performance of your listings, yeah, and suggesting optimizations and all of that. And then, crucially, yeah, filtering those initial inquiries, right? So you can really focus your time and energy on the ones that matter, on the ones that are serious. So the initial, you know, heavy lifting of getting the listing. Out there, yeah, and dealing with those, you know, maybe less serious inquiries, it's all taken care of. It's handled Yeah, that's amazing, and that's the core benefit, right? By automating all of this initial listing management, you get so much time back, you get your life back, and you can invest that time strategically in the things that really move the needle,

Speaker 3 5:19

exactly, building those relationships with clients, yeah, and ultimately, closing those deals, closing those deals, it's about focusing on where your expertise is really needed, right?

Speaker 2 5:30

It's about working smarter, not harder, absolutely. So okay, so we've got the listings attracting attention. Leads are coming in, yeah? What's the next stage where AI and VAs can make a big deal. Hey, there. Before we continue with our discussion, we we thought you might be interested in a resource that addresses something I think a lot of entrepreneurs face, and that's getting the most out of working with virtual

Speaker 3 5:55

assistants. Yeah, absolutely. It's a challenge we hear about all the time, right? And we've got a deep dive prepped for you, based on help flows, AI empowered virtual assistant guide. Oh, very cool. This guide really dives deep into common VA challenges, how they impact businesses, and a fascinating solution, and that's using AI to boost VA productivity.

Speaker 2 6:18

I love that idea, because it's not about replacing that human connection, right? It's about making it even better with smart tools. You know what? I mean, totally. It's like giving them superpowers. Yeah, exactly. So if this sounds intriguing, we're gonna hit some of the highlights today, but you can grab the full guide for free at HELP flow.com, forward slash, folks as pi, empower dash, virtual assistant guide. And

Speaker 3 6:36

honestly, it's one of those guides that really gets you thinking about the future of delegation. Oh, yeah. Like, if we can train AI to handle those routine tasks the worst, what kind of creative and strategic work will this free humans up to do?

Speaker 2 6:49

That is a great point to ponder. I would love to hear what our listeners think about that, and remember, you can download the full AI empowered virtual assistant guide for free@helpflow.com

Speaker 3 7:02

It's packed with even more insights and actionable steps to leverage AI with your VA. So until

Speaker 2 7:10

What's the next stage where AI and VAs can make a big difference? Well,

Speaker 3 7:15

I think it's pretty clear that consistent follow up, yeah, is absolutely essential in this business. It's everything, and this is where AI and virtual assistants really work together beautifully. Okay, so you've got the AI driven CRM systems, okay? They can automate that entire follow up sequence based on, you know, how a lead is interacting with your content, yeah, or where they are in the buying or selling process, so

Speaker 2 7:41

the system can recognize, you know, if someone's looked at a particular listing several times exactly, or if they've submitted an inquiry, and then it automatically triggers the next step in communication. That's

Speaker 3 7:52

right. Oh, that's so cool. But it's not about sending out, you know, just generic, impersonal messages, right? That's where the VA comes in, okay? They can add that personal touch within the automated system, make sure that each communication feels tailored to that specific lead that's so important it makes it feel way more human, way less robotic. So can you

Speaker 2 8:13

give me an example of what that would look like in practice? Absolutely.

Speaker 3 8:16

So imagine you've got a prospective buyer, and they keep going back to a certain property listing online, yeah. So the CRM sees that activity, and it automatically triggers a reminder, maybe a personalized email or even a text, and that prompts the VA to schedule a follow up call, okay, to answer any questions they might have. So smart, and then, based on how they engage after that, yeah, they might get added to a targeted drip campaign, or they receive curated content like local market updates that are tailored to their preferences, or helpful tips for first time, home fire, home buyers, exactly. And then, even after a transaction is completed, the system can trigger a friendly check in email. Oh, wow, maybe a few weeks later, which is great for generating referrals and building that long term loyalty that's

Speaker 2 9:06

so smart, it's like you're staying top of mind without having to lift a finger. Exactly. It does it all for you. And you know, the material you brought even mentions a really interesting statistic. Oh, yeah. About the impact of this kind of automation, it does

Speaker 3 9:21

agents who are using these automated outreach strategies are seeing up to a 20% increase in their lead to client conversion rates huge, which is huge, and it's all because of consistent and timely follow

Speaker 2 9:35

up, 20% I mean, that really shows you how important it is to not let these opportunities slip through the cracks Absolutely. So it's this combination of the automated system making sure nothing falls through the cracks, right? And the personal touch in the VA, that human connection, yeah, that builds those relationships the best of both worlds. So let's move on to another area that can often feel like a major administrative hurdle, okay, the transaction process itself. Yes. Paperwork. So how can virtual teams and AI really streamline and support real estate transactions?

Speaker 3 10:08

So transaction coordination, this is a bottleneck for a lot of people. There's just so many moving parts, so many you've got to schedule inspections, review contracts, make sure all the legal requirements are met. Oh yeah. And this is where virtual assistants can really shine. They can take ownership of all these different tasks and act as like a central point of communication for everybody, the clients, the lenders, the other agents. Oh,

Speaker 2 10:35

so they're like the project manager behind the scenes, exactly amazing.

Speaker 3 10:39

And the sources give some great examples of what VAs can handle in this phase, okay, like, what? So you've got document management, keeping track of all the contracts, addended deadlines, then coordinating with all the different vendors, like, who, like the home inspectors, photographers, yeah, making sure everything stays on schedule, so organized, and even after the property closes, they can manage things like sending out those satisfaction surveys to

Speaker 2 11:01

get that feedback Exactly. That's great, and that level of support would free up so much time and mental energy for a busy agent. For sure, it's a game changer. But the material also talks about a role for AI in this stage too, right? It does, but tell me about that. So

Speaker 3 11:17

while the VAs are handling the coordination and the communication. AI can add this extra layer of efficiency and accuracy to the transaction process, so you've got aI powered tools that can verify data across all those different documents, yeah, automatically flag any inconsistencies or potential errors. Wow. And help make sure you're complying with all the regulations. That's huge. This really minimizes the risk of making costly mistakes and just makes the whole process smoother. So it's like

Speaker 2 11:48

having a super organized assistant, yeah, and a super meticulous compliance officer all in one. I love that analogy, all working together. Yeah, it's a beautiful thing that's amazing. And again, the main benefit for you the agent is more time, more time to focus on the things that really grow your business, exactly, building those relationships and closing those deals. It's all about prioritizing. So we've covered a lot of ground here. We have from listing a property to closing the deal, the whole shebang, the whole shebang when we think about streamlining that entire real estate pipeline, yeah. What are the key takeaways about using AI and vas?

Speaker 3 12:25

Well, I think the main message is that by strategically integrating AI tools with the support of virtual assistants, yeah, you can automate a huge chunk, huge of those routine tasks that can just eat up your time and energy and energy as a real estate professional, and we're

Speaker 2 12:43

talking about everything from managing listings to nurturing leads, I love that to coordinating those complex transactions every step of the way. So what's the bottom line? Bottom line? What impact does all this have on a real estate professional's business? Well,

Speaker 3 12:57

the impact is massive. You get so much time back, yeah, so you

Speaker 2 13:01

can concentrate on the things that really matter, cultivating strong client relationships, yeah, closing more deals, closing those deals. It's not just about being more efficient, right? It's about building a more sustainable and scalable business. And

Speaker 3 13:15

the material even mentions these smart staff assistants, yes, powered by platforms like guide layer AI, it's the future showing how accessible these solutions are becoming of everyone. So it's not about, you know, just working more hours. No, no, no. It's about working smarter, absolutely, leveraging technology and virtual support to be

Speaker 3 13:36

be more effective. Yeah, wow. This has been so insightful. I'm glad. Really eye opening to see how AI and virtual assistants are changing the game in real estate. They're changing everything. I'm thinking about, all the things we've talked about, the automation, the follow up strategies, the streamline transactions. It really paints a picture of a much more efficient and productive future. It does for real estate professionals, I think

Speaker 2 14:01

so. And it leads to a really interesting question, okay, hit me as we wrap up this deep dive. Yeah. Given how quickly AI is advancing, it's unbelievable, and how accessible virtual support is becoming, yeah, how do you think the traditional role of a real estate professional will change right in the years to come.

Speaker 3 14:21

It's a big question is, what new skills or areas of specialization will be most valuable as these technologies take over more of those administrative and transactional tasks. It's something to think about as you navigate the future of your business. Food

Speaker 2 14:38

for thought, definitely. Well, thank you so much for sharing your expertise today. My pleasure. This has been incredibly valuable. Glad to hear it, and for all of you listening out there. We hope this deep dive has given you a lot to consider, lots to think about as you navigate the ever changing world of real estate. It's an exciting time. It is an exciting time. Thanks again for joining us. Thanks for having me, and we'll see you.

Speaker 1:14:59

Excel. Thanks for listening to the aim podcast. If you found today's episode impactful, be sure to check out help flow.com where we help businesses maximize AI across marketing, sales, customer service and more. Visit helpflow.com today you.

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